There are several ways to capture safety meetings in IndustrySafe.  Here are two of them; with the strengths and limitations of each method.

Set up a Safety Meeting with the Training Module
Add a class in the class catalog for the Safety Meeting; Schedule the Safety Meeting as a class and invite employees to attend the class.  You can set the date/time; upload supporting documents for the meeting. The Safety Meeting class will show up on the attendees calendar and they can receive email notifications and reminders of the Meeting. Users can generate reports to view attendance, hours spent in Safety Meetings, and look up a specific employee to view how many safety meetings he/she has been invited to/attended.

Strengths:

  • Displays on Calendar
  • Email Notification Reminders of Meeting
  • Ability to Link Supporting Documents
  • Include Multiple Attendees/Employees (Who do not have to be users of IndustrySafe)
  • Detailed reports of Safety Meetings
  • Safety Meetings included in individuals training record

Limitations:

  • Requires an additional step to set up Safety Meeting in catalog.
  • Setting up Corrective Action based on Safety Meetings requires more steps

Set up a Safety Meeting with the Home Module
Add an Event called Safety Meeting.  You can set the date/time; upload supporting documents for the meeting; and add users as responsible parties (attendees) of the Safety Meeting.  The Safety Meeting will show up on the attendees calendar and they can receive email notifications and reminders of the Meeting.  Users can generate reports to view past Safety Meetings.

Strengths:

  • Simple to set up
  • Displays on Calendar
  • Email Notification Reminders of Meeting
  • Ability to Link Supporting Documents
  • Include Multiple Attendees
  • Link Corrective Actions for Follow Up based on Meeting

Limitations:

  • Must be a user to receive email notifications and reminders
  • Safety Meetings are not tagged to an individuals training record
  • More difficult to track “Hours spent in Safety Meetings.”

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